Facilities & Administrative Costs

This source of funds is derived from the application of a negotiated indirect cost recovery percentage to grant and contract expenditures.  They represent the recovery of the fair share of the Facilities and Administrative costs of the University in support of sponsored programs activities.  The "F" parts of F&A include the costs of the buildings and equipment, utilities, the maintenance of buildings, and the cost of the University's libraries.  The "A" parts include central administration, school and departmental administration, and the Office of Sponsored Programs.  

F&A recoveries are distributed to departments and schools based on a formula approved by the academic vice presidents and administered by Financial Planning & Analysis.

June 2019 Reports are Available

The FY19 YTD Modified Total Direct Cost ("MTDC") sponsored base spending was $225,644,253, up 7.1% from the $210,706,004 for the last fiscal year.

MTDC YTD spending on grants with the new 61.5% F&A rate is $58,589,155 which generated $35,909,632 in F&A recoveries.

The YTD F&A recoveries in June were $84,526,026, up 14% from the $74,142,017 in FY18. This was an increase of $10,384,009.

The effective rate in June 2019 was 37.5%, up from 35.2% in June 2018.

The YTD Total Sponsored Expenditures, comprised of all spending on grants was $378,587,770.12 up 5.9% as compared with the spending through June 2018 of $357,418,368.33

The FY19 F&A projection continues to be $74.5M to $76.5M.

The F&A reports are available on the F&A web page at: Installments & Distributions

The "Reports MMM-YY.xlsx" files contain five tabs: Recoveries, Dept Dist, Deans Dist, Other Dist (to account for the new third allocation), and Dist.

The F&A Distribution Process

To see the Distribution Percentages established by the School/Unit, please view your org number on our updated F&A Allocation Percentages link, Allocation Percentages By Org.html

The FY18 F&A Allocation Percentages will be effective for the entire fiscal year.

Certified Research Administrator

Planning on taking the Certified Research Administrator (CRA) exam?  Get a head start by looking at "Understanding F&A Rates" -- this handy document covers federal regulations, definitions, and concepts, plus sample calculation with explanations.

If you have any questions, please contact Palvi Sharma, ph: 4-3051.