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Facilities & Administrative Costs

This source of funds is derived from the application of a negotiated indirect cost recovery percentage to grant and contract expenditures.  They represent the recovery of the fair share of the Facilities and Administrative costs of the University in support of sponsored programs activities.  The "F" parts of F&A include the costs of the buildings and equipment, utilities, the maintenance of buildings, and the cost of the University's libraries.  The "A" parts include central administration, school and departmental administration, and the Office of Sponsored Programs.  

F&A recoveries are distributed to departments and schools based on a formula approved by the academic vice presidents and administered by Financial Planning & Analysis.

September 2020 Reports are Available

The FY20 YTD Modified Total Direct Cost ("MTDC") sponsored base spending was $73,128,004 up 10.3% from the $66,332,872 for the last fiscal year.

MTDC YTD spending on grants with the new 61.5% F&A rate is $27,214,047 which generated $16,622,092 in F&A recoveries.

The YTD F&A recoveries in September were $28,670,844 up 13.5% from the $25,261,005 in FY19. This was an increase of $3,409,838.

The effective rate in September FY2020 was 39.2%, up from 38.1% in September FY2019.

The YTD Total Sponsored Expenditures, comprised of all spending on grants was $122,723,468.38 up 9.6% as compared with the spending through September FY2019 of $111,991,946

The FY20 F&A projection continues to be $74.5M to $76.5M.

The September 2019 F&A recoveries reports are available on our website https://financialplanning.vpfinance.virginia.edu/fa-project

The "Reports MMM-YY.xlsx" files contain five tabs: Recoveries, Dept Dist, Deans Dist, Other Dist (to account for the new third allocation), and Dist.

The F&A Distribution Process

To see the Distribution Percentages established by the School/Unit, please view your org number on our updated F&A Allocation Percentages link, http://www.virginia.edu/finance/finanalysis/Distribution Allocation Percentages By Org.html

The FY20 F&A Allocation Percentages will be effective for the entire fiscal year.

Certified Research Administrator

Planning on taking the Certified Research Administrator (CRA) exam?  Get a head start by looking at "Understanding F&A Rates" -- this handy document covers federal regulations, definitions, and concepts, plus sample calculation with explanations.

If you have any questions, please contact Palvi Sharma, ph: 4-3051.